Productions trust an outsourced VFX vendor with unreleased footage, story details and launch dates. This page explains how RotoEdge handles that trust in practice: what happens before footage arrives, who can work on it, how it is used, and what happens when a project ends. It also states plainly what we do not currently claim, so your security team can assess us accurately.
Our approach in brief
RotoEdge is a women-led VFX studio in India. Every project runs under the same core principles:
- NDAs first. A Non-Disclosure Agreement is in place before any footage is shared.
- Secure production workflows. Client material moves through a defined pipeline, from shot preparation to final delivery.
- Controlled access. Only the artists assigned to your project work on your shots.
- Tailored practices. Confidential working practices are set around each client’s own requirements, which we review during scoping.
Security is not a separate add-on. It is part of the same five-stage process every project follows: discovery and planning, shot preparation, production, quality assurance and final delivery.
| Stage | What happens | Security focus |
|---|---|---|
| Discovery & planning | We discuss the project, shot types and deadlines. | NDA signed; your security requirements are reviewed before footage is sent. |
| Shot preparation | Plates and references are received and checked. | Files arrive through the agreed transfer method; access is set up for the assigned artists only. |
| Production | Artists complete the agreed work. | Work stays within the project team and the secure workflow. |
| Quality assurance | Every frame is checked internally. | Review is carried out within the same project team. |
| Final delivery | Shots are delivered to you. | Secure delivery; retention and deletion follow what was agreed. |
Because each production’s requirements differ, the details within each stage are set with you during scoping rather than fixed in advance. If your studio or platform has a written security policy for vendors, send it with your enquiry and we will work through it with you point by point.
NDA procedure
We sign a Non-Disclosure Agreement before you send plates, references or scripts. If your production has its own NDA, we review and sign that; if not, we can provide one. The NDA covers the footage and the information shared with us during production.
During the first conversation you can share only what is needed to scope the work in general terms — shot types, approximate frame ranges and deadlines — without sending any footage. Plates are exchanged once the NDA is signed and the scope is agreed.
File transfer and storage
Footage is exchanged through the transfer method agreed for the project. Many productions specify their own platform; tell us during scoping and we will confirm how we will work with it. During production, files are handled within our secure workflow and shared only with the artists assigned to the project.
Access control
Access to client material is limited to the artists and supervisors assigned to that project. Artists working on other productions do not have access to your shots. Work is reviewed internally before anything is delivered, so material stays inside the project team until it reaches you.
If your production requires additional measures — for example, a named list of people with access, or restrictions on where work may be done — raise it during scoping and we will discuss whether and how we can meet it.
How client footage is handled
Client footage is used only for the client’s project. It is not shown publicly, used in showreels or shared on social media without the client’s written permission.
We use AI-assisted tools for some repetitive tasks, and approvals stay human-led: creative decisions, quality control and final sign-off remain with our artists. Any tools used on your project operate within the security requirements agreed for it. You can read more about where AI fits, and where it doesn’t, on our AI in our workflow page.
If you are happy for shots to appear in our portfolio after release, we will ask for written permission first and follow any conditions you set, such as release dates or credit wording.
Vendor security questionnaires
Studios and platforms often send a vendor security questionnaire before work starts. We will complete it. Where a question covers a control we do not have in place, we will say so directly rather than leave it vague, so you can decide whether the project is a fit or whether the work can be structured differently — for example, by limiting which shots are outsourced.
Certifications status
RotoEdge does not currently claim TPN (Trusted Partner Network) assessment, ISO certification or any other formal security certification.
Many productions do not require one. TPN is typically mandated by specific studios and platforms for specific projects; many commercials, independent films and series work under their own security requirements instead. We review your requirements during scoping and tell you early if a project needs a certification we do not hold, so no one discovers it mid-production.
End-of-project retention and deletion
Retention and deletion are agreed with you, not assumed. At the end of a project, you can specify how long material should be kept (for example, to cover late revisions) and when it should be deleted. You can also ask us to confirm when deletion is complete.
What you can ask for
When you start a project, it is reasonable to ask us to:
- sign your NDA, or provide ours, before any footage is sent;
- complete your vendor security questionnaire;
- use the file transfer platform your production specifies;
- limit access to named team members;
- agree retention and deletion terms, and confirm deletion at the end;
- keep the project out of our portfolio and social channels entirely;
- explain which tools, including AI-assisted ones, are used on your shots.
If a request falls outside what we can currently offer, we will tell you during scoping. Ready to talk it through? Contact us with your production’s requirements.